Church Policies and Procedures

Cancellation Procedure for Sunday Services and Church School

In the event of bad weather, we assume that members will decide for themselves whether it is safe for them to drive or not. Generally, the pastor will try to be at the church and is willing to hold a service (most likely the 10:45 a.m.) even if only a very few members are able to make it PROVIDED we have electricity and we can get the parking lot plowed!

Notices about Cancellations will be on:

  1. Web Site: under “alerts” after 7 a.m. on Sunday morning. (Please use this if you are able – no busy signals, no waiting -and leave the careline for those without internet access.)
  2. Careline:  245-2313 after 7 a.m.  (Barbara or the pastor will update it remotely)
  3. Church email lists (Session, Deacons, Choir, Bell Choir, Church Announcements) will receive an email by 7 a.m.
  4. Church School Teachers will receive a phone call from the superintendents. Church School Parents will receive a phone call from their child’s teacher.

8:30 Worship Service and 9:30 Church School:  cancellation notice will be available by 7 a.m. on Sunday morning and will clearly state what is cancelled and what is not.  Church School teachers will be called by the Superintendents. Church School Parents will be called by their child’s teacher.  Allow time for this.

10:45 Worship Service: cancellation notice will be available by 9:30 a.m. on Sunday morning and will clearly state what is cancelled and what is not.

Hospital Visitations and Prayer Concerns

We will be glad to visit you, or your family, if you are in the hospital, and also respect your wishes if it turns out that when we arrive, it is not to be a good time to visit. But YOU need to be sure to tell one of us, or the office, when you are in the hospital. We are NOT notified by the hospital, nor will they give us any details of the reason for your visit. The concern for patient’s confidentiality has increased dramatically.

Along with that concern for confidentiality, all of us need to be careful in sharing prayer concerns in the worship on Sunday. Our service is public and is often tape-recorded. We need to be certain that we have someone’s permission before using their name in the service, and even then, to respect their privacy and not give out all the details of the illness or the treatment. For our prayers it is often enough to know that someone is in a particular hospital. If you wish to tell one of the pastors more details, that should be done after the service in a more private setting. We certainly want to continue our tradition of caring for each other and upholding each other in prayer, but we also need to respect each other’s privacy and dignity.

FPCY Policy on Publication of Photographs and Personal Information

(as approved by Session on February 5, 2008)

This document defines the policy of the First Presbyterian Church of Yorktown regarding the publication of photographs and personal information in any public media.  This policy shall be published on the web site so that it is available to everyone.

The Church is a non-commercial, not for profit religious organization open to the public.  The Church assumes that adults who participate in Church events are willing to have their names and photographs published for non-commercial purposes.  The Church assumes that parents of children who participate in Church events are willing to have the names and photographs of their children published for non-commercial, not for profit purposes. Publication releases are not solicited, in view of the non-commercial, not for profit, and religious nature of Church activities.  Upon written request, the church will not publish photographs or other information about specific individuals.