Coffee Hour: The Details


Coffee Hour is a hospitality service sponsored by the Congregational Life commission. It brings together our congregation patrons for after service fellowship over some light refreshments and snacks in either our Fellowship Hall and/or Gathering space (by the front entrance door). This service is all volunteer supported, by our commission staff along with you, our volunteer congregation members who make it happen. Bless you all that provide your gracious hospitality.

This document is to serve as a basic guide for those looking to understand the tasks involved in helping in three areas of coffee hour support needed (setup, hosting, and cleanup). Having more than one person supporting each of these three areas will make for a more enjoyable fellowship experience and get the tasks done much faster.

We also invite you to view a brief video that summarizes our coffee hour support.

Coffee hour is held following church service. During the school year there are two Sunday services starting at 8:30am and 10:45am. During the summer (starting around the 2nd week in June) there is a single service that starts at 10:00am. Coffee hour is a wonderful way to meet new neighbors and congregation members over refreshment and snack.

Along with our coffee hour, a few times a year our commission also sponsors a light Brunch that is held after the services.  Again this hospitality is supported by those who donate their delicious baked goodies, food, and/or snacks. Bless you all who provide your treat offerings.

“Go, eat rich food, and drink something sweet,” he said to them, “and send portions of this to any who have nothing ready! This day is holy to our Lord. Don’t be sad, because the joy from the Lord is your strength!”

Nehemiah 8:10

Coffee Hour Setup

Coffee hour setup support ensures that the main refreshment table is ready to serve its patrons for its intended service. This is especially important prior to the first service of the day.

Many folks enjoy a quick cup of coffee to kick start their day.

Here are the tasks and suggestions to ensure and prepare for a proper setup:

  • Because setup is expected to be done by first thing early morning, it is suggested to do your set up the day before. Coordinate with Congregational Life month coordinator (should be listed on signup sheet) if you need temporary key access to the church.
  • All coffee pots and Hot Water pots should be prepared/unplugged and laid out to be ready for plug in by someone coming in the morning time. Note: keep the two smaller pots (Hot Water, Decaf) together on one power section and the Large pot (Regular) on a separate power section ready for plug in.
  • Use the Large Pot to prepare 80 cups of Regular coffee, a small pot for 30 cups of Decaf, and the Black top small pot for Hot Water. Make sure their respective name chained signs are displayed on them. Notes:
    • never mix making Regular coffee grinds in a Decaf pot and vice versa. See instructions on upper inside cabinet door for measuring cup amounts needed.
    • Filtered water is on the corner sink with the curved removable head spout.
    • These amounts should cover for both services.
  • Use the Tablecloths that are stored in the bottom cabinet drawer, to the left of the kitchen stove, onto any tables planned to be used
  • Lay out needed supplies(from left corner upper side cabinets): this may include small paper drip catch plates, hot/cold cups, stirrers, sugar packs, tea bags, hot chocolate packets (on request), napkins, spoons/forks/knives (from island drawers) as needed, empty metal milk pitcher, a paper lined straw basket (stored in upper corner cabinet, right of the stove) for waste/garbage
  • Extra supplies are kept stored in the kitchen locked pantry. If you sign up to help, you’ll learn where the secret key is hidden!
  • Replenish any needed items above for re-setup for next service as appropriate
  • Note: during summer months, coffee making is optional, and we typically provide cool drinks (ice tea/lemonade mixes are in the pantry) and hot water for tea or instant coffee
  • Review our coffee hour video for a quick summary of this support
  • The coffee pots get plugged in by the magic of our invisible helpers
  • Any questions, we are here to help support you!

and you’re done…Thank You!

Hosting Coffee Hour

Coffee hour Hosting support ensures that the refreshments and snacks are ready to serve to its patrons for its intended service. This person monitors for tidy presentation and replenishment as needed.

Some say “Feed them and they will come..”, well this is our opportunity to make this fellowship happen.

Here are the tasks and suggestions to ensure and prepare for Hosting:

  • The Host should check in advance if there is enough milk (labeled for coffee hour use) in the refrigerator; and if not, then please plan to bring in 1 Gallon of milk. Replenish milk into the metal serving pitchers.
  • Ensure that the volunteer Signup binder book is placed out onto one of the snack tables. The white loose leaf Signup binder should be on the left corner of kitchen double doors counter
  • You can use the Apple Juice that is in the locked Pantry closet floor (only if not marked for other group)
  • You can bring in your own goodies to share plus use any that others bring in and label for coffee hour use. The refrigerator/freezer also stores many labeled coffee hour goodies that can also be used, as well as some cookie goodies that may reside in the locked pantry
  • Note: if the Host is attending the service it is recommended to leave the service early (around “Peace of Christ..” greeting time) to prepare for your host setup. Some goodies may need to be warmed up.
  • If Hosting for the 1st service, then please remove any table goodies by 10am, before Church School is over. The Church School kids will have their own snacks.  Also, put used metal milk pitcher back into the refrigerator for next coffee hour use
  • Brunch support promotion (on a roughly quarterly basis during the school year; please check the Church calendar for dates) Host should display the Brunch Tent cards on the guest eating tables, and display the Brunch Flyer next to the Signup sheet (both are kept in the Binder). This is to invite our patrons to please bring in a pot luck goodie to share next week for Brunch.
  • Monitor supply/treat replenishment as needed
  • Extra supplies are kept stored in the kitchen locked pantry. If you sign up to help, you’ll learn where the secret key is hidden!
  • Note: during summer months, coffee making is optional, and we typically provide cool drinks (ice tea/lemonade mixes are in the pantry) and Hot Water for tea or instant coffee
  • Replenish any needed items above for re-setup for next service
  • Review our coffee hour video for a quick summary of this support
  • Any questions, we are here to help support you!

and you’re done…Thank You!

Coffee Hour Cleanup

Coffee hour Cleanup support ensures that after the final coffee hour concludes all supplies are returned to their respective storage, pots and dishes cleaned and put away, tables cleared and cleaned, and left-overs labeled and stored away. This is one of the critical support jobs that by having more than one person helping will make a big difference and be more enjoyable.

Some say “It takes two to tango..”, this is true, the more the merrier, and the hospitality is much appreciated.

Here are the tasks and suggestions to ensure and prepare for Cleanup:

  • Many times folks staying for coffee hour may be willing to help you cleanup, welcome their help
  • Ensure that the volunteer Signup binder book is placed back on left corner of kitchen counter; Note: put back the Brunch advertising table Tent cards back into binder if used
  • Label/date Leftovers and store away (ie: pantry, refrigerator/freezer); Note: Labels are kept on the counter to the left of the refrigerator
  • Donate to others or yourself any leftovers our church not able to keep for future coffee hours
  • Left over milk can probably be disposed of
  • Drain and rinse (do not use soap) coffee pots and store away in left corner under cabinet
  • Wash and store away any dishes and/or utensils or supplies used to their respective cabinet/drawers
  • Wipe down table cloths and if soiled please have someone bring them home to wash and return
  • Ensure all lockable cabinets and Pantry door are locked. If you sign up to help, you’ll learn where the secret key is hidden!
  • Tidy kitchen center island table and turn off the lights
  • Review our coffee hour video for a quick summary of this support
  • Any questions, we are here to help support you!

and you’re done…Thank You!